Privacy Policy

At Klazz ("we", "our", "us"), we respect your privacy and are committed to protecting the personal data of our users. This Privacy Policy explains how we collect, use, process, and safeguard information when schools, educators, administrators, and related users interact with the Klazz School Management System.

1. Our Role as a Data Processor

Klazz operates as a Software-as-a-Service (SaaS) provider. For the purposes of data protection laws, the School (Customer) acts as the Data Controller. The School determines what data is collected (e.g., student details, fee records, attendance) and how it is used. Klazz acts as the Data Processor, meaning we only process this data on behalf of and according to the instructions of the School. We do not own the educational data entered into our platform.

2. Information We Collect

Through the provision of our services to the School, the platform may collect and store:

• School Staff Data: Names, email addresses, phone numbers, and login credentials of administrators, accountants, and teachers.
• Student and Guardian Data: Names, admission numbers, demographics, academic records (exams, marks, attendance), fee and ledger data, and parent/guardian contact details, as entered by the School.
• Location and GPS Data: Precise device geolocation (latitude, longitude, and accuracy) collected strictly when staff members perform self-attendance check-in or check-out, solely to verify presence within the school geofence.
• System Usage & Attribution Data: IP addresses, browser types, client environment attribution, session activity, and diagnostic data to ensure the security, stability, and integrity of the platform, as well as enabling authorized platform administrators to verify prospective school lead origin locations.

3. Geolocation and Attendance Verification

Klazz collects your device's GPS location data solely for verifying school campus presence during employee self-attendance check-in and check-out. Location data is transmitted securely over HTTPS, stored alongside your attendance timestamp record, and is never sold, rented, or shared with third parties for marketing or tracking. Location access is optional for schools that have not enabled geofenced self-attendance.

4. How We Use the Information

We use the collected data strictly to provide, maintain, and improve our services. This includes:

• Facilitating daily school operations (fee tracking, marksheet generation, attendance logging).
• Enforcing strict multi-tenant isolation so that data cannot leak between different schools.
• Generating operational and financial reports for authorized school personnel.
• Assisting platform admissions teams in verifying lead inquiry details.
• Providing customer support and troubleshooting platform issues.

5. Data Sharing and Disclosure

We do not sell, rent, or trade your data or student data to third parties for advertising or marketing purposes. Data is only shared with authorized third-party service providers (such as secure cloud hosting, messaging, and IP resolution providers) strictly for the purpose of operating the platform and verifying administrative inquiries. We may also disclose data if required to do so by law or in response to valid requests by public authorities.

6. Data Security

We implement industry-standard security measures, including encryption in transit, strict database access controls, and session-scoped access limits, to protect your data from unauthorized access, alteration, disclosure, or destruction. We maintain logical tenant isolation to ensure cross-school data privacy.

7. Your Data Rights

Because the School is the Data Controller, parents, students, or staff seeking to access, correct, or delete their personal data must contact the School directly. Klazz will assist the School in fulfilling these requests in accordance with applicable laws and the School's instructions.

8. Contact Us